1. Call to Order (1 min)

• Welcome and attendance. Tim, Nick, Gerald, Megan, Dawn, Carmen, Kristen, Jaime, Michael, Taylor
• Confirm quorum - Confirmed.

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Nick motions. Gerald seconds.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from October 19, 2025 - Jaime motions. Gerald seconds.

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott) - Volleyball going smoothly. Up 14% registrations from last year.
• Treasurer’s Report (Carmen Crabtree) - Soccer jerseys and pictures were paid for. Balance coming back up with Basketball registrations.
• Registrar’s Report (Kamille Bennett) - Absent. (Tim Chilcott) Early Bird registration for Basketball registration closes today. Should have a strong registration for this year. More postings on facebook around registrations.

5. Program Updates (10 min)

• Soccer (Tim Chilcott) - No update. Need to determine spring dates soon.
• Baseball & Softball (Michael Nice/ Kamille Bennett) - No update.
• Basketball (Vacant) - Kristen and Megan can help alongside Tim. Wanting to keep schedule similar to Volleyball. Needing someone to fill the position. Facilities meeting on December 15th at 11am, Nick to be added to meeting.
  
  • Pick Meet the team date for Basketball -
• Volleyball (Jaime Peone)
  
  • Pick awards date for Volleyball - Friday December 19th 6pm
  • Newport Pizza contact Kristen? - Schedule meeting to discuss sponsorship for pizza for year round need of awards night, to also include with My Sidewalk Cafe and The Station as well.

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles) - Pretty quiet. Rough season with soccer and was hard to do during the soccer season. Too early for sweets, even tried coffee/milk. Bake sale was more helpful last year. Was more successful when we did coffee/donuts/muffins. Should advertise concessions before games.
• Ref/Umpire Coordinator (Megan Moore) - No updates
• Fields & Grounds (Gerald Steeno) - No updates. Need to get paint out of storage shed.
• Safety (Kristen Hunt) - No updates
• Equipment & Uniforms (Gerald Steeno/Tim Chilcott) - 3 blackout dates to do inventory for Basketball. Need size 4 bag of Soccer balls. Need to make a soccer order sooner rather than later.

7. Communications & Outreach (10 min)

• Sponsorships (Tim Chilcott) - Grant proposed to ask for power bank to help with concessions. Meaningful conversations had with a potential sponsor, they should call us soon. Jamie got Tim in touch with another potential lead. Good leads for donations.
• School Partnerships (Honey Smith) - Honey to put together a sponsorship need list. One issue with Elementary School didnt get a facility request, form needed to be filled out. Honey to reach out to Janitors for help with Basketball season.

8. Old Business (30 min)

• Recap Velocity/Zephyr experiences - Brought close to 200 people to soccer games. Spokane Velocity/Zephyr donated close to $2,000 in tickets, very happy with our partnership. If you see them at all in public, let them know we appreciate them. Plans to continue going to their games. We need to volunteer at their games and want to be seen as an organization that is volunteering in their communities. We're opening more opportunities for the kids.

9. New Business (15 min)

• Banking Maintenance (Carmen Crabtree)
  
  • Vote to remove Michael Nice from all STCU banking accounts - Nick motions, Jamie seconds. Approved by all present.
  • Vote to add Tim Chilcott as a signer on all STCU banking accounts - Gerald motions, Nick seconds. Approved by all present.
  • Vote to add Carmen Crabtree as the primary account manager for all STCU banking accounts - Jamie motions, Gerald seconds. Approved by all present.
  • Vote to rename the bank accounts to the official organization names - Jamie motions, Nick seconds. Approved by all present.
  • Vote to close the two separate Cusick accounts - Nick motions, Megan seconds. Approved by all present.
• Baseball Retention (Nick Tucker) - Nick Tucker led a discussion regarding the future structure of Baseball and Softball operations within POSA and POLL. Prior to any formal motion, the board discussed the operational, financial, and logistical realities facing both organizations.
  
  The conversation focused on the need for clarity and autonomy in managing Baseball and Softball, including registration timelines, league requirements, and software constraints. It was noted that Little League requires the continued use of Sports Connect for POLL, and that POSA is currently tied to that system as a result. With upcoming baseball registration approaching, the board acknowledged the importance of resolving organizational alignment promptly to avoid confusion for families and volunteers.
  
  Board members discussed the implications of separating POLL from under the POSA umbrella, including how finances would be handled moving forward. This included preliminary discussion around the fair division of existing funds, the status and allocation of the Good Sport Grant, ownership and access to the bank account, and responsibility for future revenues and expenses. While details of the financial separation were not finalized during this meeting, there was consensus that these items would need to be addressed collaboratively and transparently as part of the transition.
  
  After discussion, Nick Tucker made a motion to remove Pend Oreille Little League (POLL) from under the POSA organizational umbrella, with all Baseball and Softball operations to be fully managed by POLL moving forward. The motion included the understanding that Sports Connect would remain with POLL due to Little League requirements, and that POSA would no longer oversee Baseball and Softball programming.
  
  The motion was seconded and approved by the board.

• Announce Flag Football (Tim Chilcott - Discussed launching flag football.

10. Open Floor (5 min)

• Additional board or public comments

11. Next Steps & Assignments (5 min)

• Review action items and deadlines

12. Adjournment

🧾 Notes:

• Next Meeting: [12/14/2025/2:00pm] Newport High School Cafeteria
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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