1. Call to Order (1 min)

• Welcome and attendance - Tim, Gerald, Megan, Jasmin, Taylor, Nick, Nicole, Carmen.
• Confirm quorum - Confirmed.

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Nicole motions, Gerald seconds.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from April 26, 2026 - Kristen to send to Nicole for recording.

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott) - Flag Football has launched and is going well.
• Treasurer’s Report (Carmen Crabtree) - lower on funds with jersey order. Looking for fundraising opportunities and to be mindful on balance for now.
• Registrar’s Report (Taylor Sanchez) - Fall soccer is open and U12 tryouts are open. 2 kids registered so far.

5. Program Updates (10 min)

• Soccer (Tim Chilcott/Megan Moore) - Incident last week at the soccer tournament. Reported to the police and parent is banned from further events. Priest River is also banning the person from future events. Kristen will be contacting the individual about the choice from the POSA Executive Board about the ban. Soccer pictures were late and we have been passing them out at Flag Football.
• Basketball (Tim Chilcott) - No update. Need to update rules.
• Volleyball (Jaime Peone) - Absent. Will put together dates.
• Flag Football (Nicole Woitel) - going well. Children signed up last minute. Original refs were recruited as coaches with how many signed up. Need week by week help with reffing from parents.

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles) - Absent. No update. Made about $1000 from the soccer tournament.
• Officiating (Jeff McCormick) - Absent. No update.
• Fields & Grounds (Nick Tucker) - No update. Soccer season went well fields were painted on a regular basis. Football fields were painted.
• Safety (Kristen Hunt) - Absent. No update. We need to clean up policies and procedures. Nicole volunteers for the comittee to help Kristen. Carmen volunteers as well.
• Equipment (Gerald Steeno) - Basketball and Volleyball 100% accounted for and stored. Need a trash run day for all of the Amazon boxes from orders. System is working for Flag Football. Gerald has an update for club sports that can be discussed at a later date.

7. Communications & Outreach (10 min)

• Sponsorships (Tim Chilcott) - Ace Hardware willing to donate paint for fields on a needed basis.
  
• School Partnerships (Honey Smith) - Absent. No update. Relationship with school is great. Flag Football has been going well, Mark would love any and all pictures.

8. Old Business (30 min)

• Volleyball dates? - Jamie absent. To discuss next meeting.
• Re-name non-profit with the state (Vote required) - We are currently considered Pend Oreille Youth Soccer Association is the original name. Nick calls for vote to change the name. Nicole seconds. We will officially change to Pend Oreille Sports Association.
• Big ideas challenge - expanding club sports into more ages and sports. Taking more kiddos to tournaments. Open gyms for sports. Nicole and Tim to talk on the side to set up Volleyball open gym.
• Updated Safety plans and policy documents (Form a committee) - Kristen, Nicole and Carmen.
• Extra keys for school access

9. New Business (15 min)

• Scholarship Award (Vote) - Scholarship applications were reviewed. Truce and Emma to both be awarded the scholarship. Nicole proposes, Megan seconds the vote. Vote passes unanimously.
• Fields update - See above under Nick Tucker.
• Fundraiser - Movie night at the Roxy. Plant a Pine for your Pine. Make your own Christmas Ornament.
• Summer camps - need volunteers, easy path for fundraising. About half a day 8-12 for 2 days. August 24th/25th. Age is capped from U6/U8/U10/U12/U14.

10. Open Floor (5 min)

• Additional board or public comments - None.

11. Next Steps & Assignments (5 min)

• Review action items and deadlines

12. Adjournment

• Carmen motions to end the meeting, Nick seconds. Meeting adjourned 7:30pm.

🧾 Notes:

• Next Meeting: [07/13/2026/2:00pm] email tim@posasports.org
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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