1. Call to Order (1 min)

• Welcome and attendance - Tim, Nick, Nicole, Kristen, Megan, Taylor, Dawn, Jamie
• Confirm quorum - Confirmed.

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Dawn motions. Nicole seconds.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from November 23, 2025 - Jamie motions. Nicole seconds.

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott)
  
  • December $3000 took in more than spent. Merkle Standard sponsored $1200.
  • New software, Taylor helped with registrations on the new sports engine.
• Treasurer’s Report (Carmen Crabtree) - Absent
• Registrar’s Report (Tim Chilcott)
  
  • Up 22% for basketball numbers compared to last year.
  • Transition tasks with POLL has been challenging, we are moving forward with full support.

5. Program Updates (10 min)

• Soccer (Tim Chilcott)
  
  • No updates
• Basketball (Tim Chilcott/Megan Moore)
  
  • Getting through rosters, 99% done. Challenge to find coaches, need 5th/6th grade coach for goals.
  • Meet the team Jan 19th 6pm. Presenting new app.
  • Need refs, to contact Dean.
  • Ordered 40 basketballs
    
• Volleyball (Jaime Peone)
  
  • Volleyball season went well. Need to work with refs on interference.
  • If we have high school coaches, they need to be paired with an assistant coach or coach manager.
  • Petroglyph is handling all awards
• Flag Football (Tim Chilcott)
  
  • Wanting to bring in football coach to next meeting to start planning

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles)
  
  • No update, pretty slow during Volleyball. To have concessions where the most people are
• Ref/Umpire Coordinator (Megan Moore)
  
  • No updates
• Fields & Grounds (Nick Tucker)
  
  • Paint is stored in warm place. Need gallons that we went through in the fall so we know what to expect in the spring.
• Safety (Kristen Hunt)
  
  • No updates
  • Need first aid kits
  • Need ice packs
• Equipment & Uniforms (Gerald Steeno/Tim Chilcott)
  
  • Making a Good Sport order. 30 size 5 soccer balls. 25/30 of size 3 soccer balls. Needles for ball pumps.

7. Communications & Outreach (10 min)

• Sponsorships (Tim Chilcott)
  
  • Merkle Standard
• School Partnerships (Honey Smith) - Absent. Tim to get with Honey on grant request.

8. Old Business (30 min)

• Update on POSA/POLL split - Covered above.

9. New Business (15 min)

• Taylor Sanchez for Registrar (Tim Chilcott)
  
  • Vote Taylor into Registrar position - Nick nominates. Kristen seconds, board approved.

• Amend bylaws 30 day notice (Tim Chilcott)
  
  • To remove POLL information from bylaws. Nick motions, Jamie seconds.
• POSA support CAPS (Tim Chilcott/Kristen Hunt)
  
  • Bond and levy is very important. Put out an ad (Minor or Beacon), Sign waving Jan 26th/27th, Feb 3rd/5th/10th. Feb 5th/9th Owens 3:30-5 group goes through the voting list
  • POSA to run ads with The Miner
• AAU Basketball Tournament (Kristen Hunt)
  
  • Hopes for POSA teams to join the tournament to grow
  • Concessions - offer to POSA
  • POSA branded sweatshirts/shirts, stickers
  • Refs?
  • March 28th/29th

10. Open Floor (5 min)

• Additional board or public comments
  
  • None

11. Next Steps & Assignments (5 min)

• Review action items and deadlines

12. Adjournment

🧾 Notes:

• Next Meeting: [Feb 9th @ 6:00pm] Email tim@posasports.org for location
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

‍

‍

‍