1. Call to Order (1 min)

• Welcome and attendance - Tim, Michael, Carmen, Nick, Megan, Dawn, Gerald.
• Confirm quorum - Quorum Confirmed

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Approved. Michael motions to approve. Nick seconds.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from July 20, 2025 - Michael motions to approve. Nick seconds.

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott) - Chris Whitehouse resigns from his position. Chris will assist in transition of position.
• Treasurer’s Report (Carmen Crabtree) - Went over balance of POSA account. Credit card application discussed.
• Registrar’s Report (Kamille Bennett) - Absent. Soccer registrations at 171 sign ups, more registrations than last year. Spot reserved to be at Back to School night 8/27 for informational promotion of soccer and sponsorship opportunities/donations. Registration to end shortly after 8/27.

5. Program Updates (10 min)

• Soccer (Tim) - EWSL league under Washington Premier - HS boys team are participating and will travel and play against local teams. Coaching - Grass Roots training. Coaches meeting to discuss practice sessions based on age groups.
• Baseball & Softball (Michael Nice/ Kamille Bennett) - No update. Going to get together a list for a night game during the fall.
• Basketball (Vacant) - Recruitment needed and discussed.
• Volleyball (Jaime Peone) - Absent. No updates

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles) - No updates. Dawn to make a deposit to the POSA account and send slip to Carmen. 18 people signed up to help with fall concessions.
• Ref/Umpire Coordinator (Megan Moore) - No updates. Need certified refs for Newport games.
• Fields & Grounds (Gerald Steeno)
  
  • Discussion about field placement sizes - to measure/review field. Need volunteer list to schedule Field Day/budgeting for paint.
• Safety (Kristen Hunt)
  
  • Look for options for online first aid - absent.
• Equipment & Uniforms (Tim Chilcott) - orders going smoothly.

7. Communications & Outreach (10 min)

• Sponsorships (Nick Tucker/Tim Chilcott) - Good response - still working on sponsorships.
• School Partnerships (Honey Smith) - Absent. No update.

8. Old Business (30 min)

• Review Defined Board Roles (Tabled until in-person)
• Update Bylaws (Tabled until in-person)

9. New Business (15 min)

• Setup committee for Soccer Meet the Team night (Tim Chilcott) - Date to be scheduled.
• Discuss coach licensing option (Tim Chilcott) - To go through Grass Roots program online.
• Discuss Doug Johnston fields use update (Tim Chilcott) - Discussed baseball field revamp with assistance of PUD.
• Schedule Meet The Team Night (Tim Chilcott) - Scheduled for 8/26 tentatively.
  
• Schedule Coaches meeting and send out info for coach licensing (Tim Chilcott) - To be scheduled.

10. Open Floor (5 min)

• Additional board or public comments - None.

11. Next Steps & Assignments (5 min)

• Review action items and deadlines

12. Adjournment

• Meeting Adjourned

🧾 Notes:

• Next Meeting: [09/21/2025/1:00pm]
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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